Business Administrator

Job Description

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Business Administrator

Benefits

• Competitive salary of 27,000 - 30,000
  
  
• Annual company bonus of up to 10.7%
  
  
• Employer pension contribution of 10.7%
  
  
• Private healthcare scheme
  
  
• Employee Assistance Programme (EAP)
  
  
• 26 days annual leave plus bank holidays
  
  
• Option to purchase additional holiday
  
  
• Career development opportunities
  
  
• Supportive and collaborative working environment
  
  
• Potential for hybrid working following successful onboarding
  
  

The OpportunityWe are recruiting for an experienced Business Administrator to join a busy and growing organisation. This is a varied position that combines administration, finance support, customer account management, purchasing and facilities coordination.

SAP experience is essential for this role. You will play a key part in ensuring business processes run smoothly across invoicing, purchase orders, customer accounts, reporting and operational administration. The successful candidate will work closely with internal departments and external stakeholders, supporting the day-to-day financial and administrative functions of the business.

This is an excellent opportunity for a highly organised administrator who enjoys working across multiple business functions and is confident using SAP in a fast-paced environment.

Key ResponsibilitiesSAP & Business Systems Administration

• Maintain accurate customer, supplier and job data within SAP and other internal systems
  
  
• Reconcile system information and investigate data discrepancies
  
  
• Ensure completed activities are processed correctly and transferred within SAP
  
  
• Support users with system-related queries and data updates
  
  
• Assist with reporting and process improvements to enhance accuracy and efficiency
  
  

Sales Orders & Invoicing

• Process and monitor sales orders within SAP
  
  
• Review and investigate any order or invoicing issues
  
  
• Ensure invoices are issued accurately and in a timely manner
  
  
• Monitor outstanding billing activities and follow through to resolution
  
  
• Support month-end invoicing deadlines and reporting requirements
  
  

Accounts Receivable & Credit Control

• Manage finance-related enquiries through shared inboxes
  
  
• Upload invoices to customer portals where required
  
  
• Monitor aged debt reports and proactively chase overdue payments
  
  
• Maintain positive relationships with customers whilst ensuring payments are received on time
  
  
• Investigate and resolve account queries efficiently
  
  

Customer Account Management

• Set up and maintain customer accounts within SAP
  
  
• Support new account creation and updates to customer records
  
  
• Monitor customer credit limits and ensure accounts remain compliant
  
  
• Assist with cash allocation and payment reconciliation activities
  
  
• Ensure customer information remains accurate and up to date
  
  

Purchasing & Supplier Administration

• Create and manage purchase requisitions and purchase orders within SAP
  
  
• Support goods receipting processes to ensure suppliers are paid on time
  
  
• Resolve supplier invoice queries and investigate any discrepancies
  
  
• Liaise with suppliers and internal departments regarding purchasing requirements
  
  
• Maintain accurate purchasing records and documentation
  
  

Month-End Support

• Assist with month-end reporting and administrative activities
  
  
• Prepare information to support financial reconciliations and accruals
  
  
• Ensure all relevant transactions have been processed before reporting deadlines
  
  
• Investigate and resolve month-end queries promptly
  
  
• Produce reports and supporting documentation as required
  
  

Facilities & Office Administration

• Coordinate servicing, maintenance and statutory compliance activities
  
  
• Support the management of company vehicles, including MOTs, servicing and associated administration
  
  
• Maintain office supplies and manage relationships with service providers
  
  
• Assist with general office administration and facilities-related requirements
  
  
• Ensure records and compliance documentation are accurately maintained
  
  

What We're Looking ForEssential

• Previous experience in a Business Administrator, Finance Administrator, Sales Administrator or similar role
  
  
• Strong SAP experience is essential
  
  
• Experience processing invoices, purchase orders and customer account administration
  
  
• Excellent organisational skills with the ability to prioritise a varied workload
  
  
• Strong attention to detail and accuracy
  
  
• Confident using Microsoft Office, particularly Excel
  
  
• Excellent written and verbal communication skills
  
  
• Ability to work independently and as part of a team
  
  
• Problem-solving mindset with a proactive approach
  
  

Desirable

• Experience within finance, procurement or commercial administration
  
  
• Knowledge of credit control and accounts receivable processes
  
  
• Experience supporting month-end activities
  
  
• Understanding of purchasing and supplier management processes
  
  
• Experience working in a fast-paced operational environment
  
  

Personal AttributesThe successful candidate will be:

• Driven and results-focused
  
  
• Proactive and self-motivated
  
  
• Highly organised with excellent time management skills
  
  
• A strong communicator who can build relationships across all levels
  
  
• Adaptable and comfortable managing multiple priorities
  
  
• Committed to delivering a high standard of customer service
  
  
• Confident working with data and business systems
  
  

Apply TodayIf you are an experienced Business Administrator with strong SAP knowledge, looking for a varied and rewarding role with excellent benefits and long-term career prospects.